How to Blur Monday.com and Asana During Screen Sharing

Short answer

Hide project names, client details, deadlines, and team assignments in Monday.com and Asana before screen sharing during standups, client calls, and demos.

Direct answer

hide project names, client details, deadlines, and team assignments in monday.com and asana before screen sharing during standups, client calls, and demos and follow the step-by-step approach in this guide.

Project Management Tools Expose More Than Projects

Monday.com and Asana are designed to give you a complete view of every project, task, deadline, and team member in your organization. That visibility is the product's value — and the screen sharing risk.

When you share a Monday.com or Asana board during a standup, a client call, or a sprint demo, the audience sees everything the tool shows you: project names from other clients, task assignments revealing team capacity, deadlines showing internal priorities, status updates with sensitive comments, and file attachments previewing documents.

Agencies face the highest risk. A single Monday.com or Asana workspace often contains boards for every client. Sharing a screen during a call with Client A while boards for Client B and Client C are visible in the sidebar is a confidentiality breach.

Neither Monday.com nor Asana has a screen sharing mode. There is no button to hide non-relevant projects.

What to Blur in Monday.com

Main Table View

• Item names: Task titles that reference client names, project codenames, or sensitive features
• People column: Team member assignments (if team structure is confidential)
• Status columns: Statuses from other projects visible in multi-board views
• Numbers columns: Budget figures, hours logged, or cost data
• Timeline and date columns: Deadlines revealing internal scheduling

Dashboard

• Widget data showing cross-project metrics
• Chart data aggregating multiple client boards
• Numbers widgets displaying budgets or revenue

Sidebar

• Workspace list: Workspace names that reveal client identities
• Board list: Board names within each workspace
• Favorites: Frequently accessed boards from other projects
• Recent items: Recently viewed items from across all projects

Updates and Activity

• Comments containing internal discussions
• File previews in the updates section
• @mentions referencing team members on other projects

What to Blur in Asana

List and Board Views

• Task names: Titles containing client references or sensitive scope
• Assignees: Team member names and avatars
• Due dates: Deadlines for other projects
• Custom fields: Budget, priority, client name fields
• Subtasks: Expanded subtasks revealing implementation details

Sidebar

• Project list: All projects in the workspace
• Teams: Team names and membership
• Favorites and Recent: Links to other projects
• Goals: Company and team goals with progress metrics

Project Overview

• Project description with scope details
• Status updates with internal commentary
• Milestones and deadlines
• Connected portfolios showing related projects

Portfolios and Reporting

• Cross-project views showing all active work
• Workload views revealing team capacity and utilization
• Dashboard widgets with aggregate data

How to Blur Project Management Tools

Both Monday.com and Asana are browser-based. ContextBlur works on every page.

1. Open your Monday.com or Asana workspace in Chrome
2. Navigate to the board or project you plan to share
3. Activate ContextBlur (Ctrl+Shift+B)
4. Click the sidebar items you want to hide (other project names, workspace names)
5. Click task names, assignees, or data columns containing sensitive information
6. Click dashboard widgets showing cross-project data
7. Start your screen share

Blurs persist across navigation. Switch between boards during the meeting and your sidebar blurs stay active.

Scenario Strategies

Agency Client Calls

The highest-risk scenario. Before sharing with a client:

• Blur every board name in the sidebar except the client's own project
• Blur workspace names that reveal other clients
• Blur cross-project dashboards and reports
• Navigate to the client's board before starting the share
• If you need to switch boards, stop sharing first

Sprint Standups

During team standups where only specific project data is relevant:

• Blur tasks from projects not being discussed
• Blur budget and cost columns if not relevant to the standup
• Blur assignees if team allocation is sensitive

Executive Reviews

When presenting project status to leadership:

• Blur individual task details (show milestone-level progress)
• Blur team member names (show role-based or team-based progress)
• Blur budget line items (show budget health as green/yellow/red)

Stakeholder Demos

When demoing your project management setup to potential clients or partners:

• Blur all real project and client data
• Blur team member names and assignments
• Keep the structure and workflow visible to demonstrate capability

Filter First, Then Blur

Both Monday.com and Asana offer filtering:

Monday.com: Use board views and filters to show only relevant items. Create a filtered view for recurring meetings.

Asana: Use custom views, saved searches, and project-specific views to limit visible data.

After filtering, use ContextBlur to catch anything that leaks through — sidebar items, dashboard widgets, and cross-references that filters cannot hide.

For agencies managing multiple clients, the combination of filtered views + browser-level blurring provides the most comprehensive protection. See the consulting use case guide for more agency-specific strategies.